Once you have set up your billing details (refer article here) you are ready to send invoices for your on-call activity from HosPortal. These invoices can be sent on a case-by-case basis, or you can set HosPortal to send invoices automatically every time you are on call.
The invoicing needs to be set up separately for each hospital: each hospital has different rates and expectations. Some hospitals do not allow invoicing from HosPortal.
Getting to the invoice screen
1. Open your profile by selecting your name in the menu bar at the top of the screen.
2. Check that you have the right role and hospital selected (refer 'A' in the screenshot below).
3. Click the 'Invoicing' menu ('B')
Entering your on-call rates
For each hospital you need to enter the relevant on-call rates for each call type by pressing edit ('C').
You will need to set a rate for each field:
If the hospital has set a rate it will appear in grey and cannot be changed by users. You can change the hospital by using the hospital filter.
Rates are always BEFORE any applicable GST, which is the customary way of quoting professional services fees. HosPortal automatically adds GST to the invoice inaddition to this rate.
Sending invoices automatically
You can select for HosPortal to send an invoice to the hospital automatically at the completion of each shift by selecting the 'Send automatically' switch ('E').
Automated invoices are sent on the 15th of the month after the shift takes place. For instance, invoices for shifts between 1st March and 31st of March are all sent on 15th April.
You will receive a copy of the invoice. If the hospital has set up an email address it will also be sent to that address. If the hospital has NOT set up an email address, then the email you receive will note that. You can forward your email to the hospital. You may want to ask your hospital to set up an email address for the convenience of all its HosPortal users.