You may be given a quota for a selfroster period. This quota is set by the hospital, using rules they determine as appropriate, to require people on the roster to select a minimum and maximum number of shifts.
Types of quota
Your hospital will set one of 3 types of quota:
- A number of weekday shifts, plus a number of weekend and public holiday shifts. Each type of shift needs to be satisfied separately (so that you cannot elect to do more weekend shifts to fulfil your weekday quota).
- A total number of shifts, regardless of the type of day or the length of the shift on each day.
- A number of slots where each type of shift has a certain value. Typically a weekday is 1 slot, and a weekend or public holiday is 2 slots. Which means you can fulfill a quota of 2 slots by picking either 1 weekend shift, or 2 weekday shifts.
How the quota is set for each individual
Each hospital has its own approach to setting quotas. A common way is to allocate the rostered staff into tiers based on how active the staff are at that hospital, with the most active staff allocated the highest quotas.
You can see some of the rules for how a roster has been set by viewing the 'Band' tab in the admin screen relevant to the call type ('A' in the screenshot below), and you can see how your own quota was set by selecting the Staff tab ('B') and looking for your name.
If you need more information about how your quota has been set then please contact your hospital.
Throttling and restricted quota periods
Some hospitals set restrictions that prevent users from taking too many shifts during the selfroster window, which aims to promote fairness among all users rather than rewarding those who can pick their shifts the quickest.
Restrictions may be in place for the entire selfrostering window, or for only a part of the selfroster window after which there is an unrestricted period when you can pick up more shifts.
The restrictions may be of various types, which your hospital will determine:
- A restriction to no more than your quota
- A restriction to no more than half your quota
- A restriction to a maximum number of shifts of or slots, regardless of an individual's quota.
What happens to your quota if you swap or give away a shift?
The quota is designed to encourage people to select an appropriate number of shifts during the selfroster window. Once you have filled your quota your obligations to your hospital are regarded as being met, even if you later manage to give away or swap your shifts.
You can swap or give away any of the shifts you have chosen at any time, including during the selfroster window. If you give away a shift you are still regarded as having met your quota, and HosPortal's records show that you met your quota even if you do not ultimately do that shift.
What happens to your quota if you take someone else's shift, or pick a shift from the market?
The quota is designed to encourage people to select an appropriate number of shifts during the selfroster window. You cannot fill your quota by picking up shifts from the market, or by swaps, even if you pick them up during the period that the selfroster window is open. The credit for the shift always goes to the person who picked the shift directly during the selfroster process (unless overridden by an administrator at your hospital as the result of a specific request).